Create Inboxes

Note Only an account administrator can create, update, and remove inboxes. If you are not an administrator, you can skip this section.

Inboxes are logical directories represented as folders that you and your partners create to send and receive data. You can use an inbox to receive data of a certain type. This categorization of inboxes allows you to organize your incoming data. The inboxes you share with your partner to receive data are called shared. The inboxes your partner shares with you to allow you to send data are called partner. The shared and partner inboxes are defined in the organizational agreements. You can edit the inboxes you share anytime, but cannot edit the inboxes your partner shares.

When you first install the MFT service, it automatically creates an inbox for non-specific communications.

Note By default, all inboxes you create and partner inboxes are assigned to an application user, which is auto-created in each account when the account subscribes to the MFT service. To access permissions to an inbox, you, as an account administrator, should assign yourself to the inbox.

To create an inbox:

1. Open the MFT service web portal in your browser.
2. Click , and then in the Inboxes section, click Create Inbox.
3. In the Create Inbox dialog, in Name, enter a name for your inbox.

Note The name must be informative enough to help you structure and sort your data. For example, you can name and use an inbox for a certain data type. In ID, the ID is generated based on your inbox name and remains unchanged. You cannot change your inbox ID later even if you rename your inbox.

4. In Description, enter an informative description for your inbox to describe its purpose.
5. Click Save.

In the Inboxes section, in the Inboxes table, you can view the inboxes created with the following details:

Field	Description
Status	The current status of the inbox. The following statuses can be assigned to the inbox: : You can use this inbox. The inbox is available when at least one of the users is assigned to this inbox and has an activated connection. : You cannot use this inbox because no users are assigned to the inbox or at least one of the assigned users has not activated a connection. You cannot share such an inbox with your partners.
Name	The name of the inbox you created.
Id	The ID of the inbox you created.
Partners	The number of partners with whom you have shared the inbox.
Users	The number of users whom you have assigned to the inbox.

By default, regular users cannot access the inboxes you create. But as an account administrator, you can provide users with access permissions to certain inboxes to let them access the received data.

To assign a user to an inbox:

1. Click , and then in the Inboxes section, select an inbox you want to add a user to.
2. In your inbox details section, click Add User.
3. In the Add Users dialog, enter a user's name or the email to retrieve the user or select a user from the list, and then click Add.

Note If several users are assigned to the same inbox, incoming data files are available to all the assigned users.

You can also provide users with access permissions to partner inboxes to let them send data to the corresponding partners.

To assign a user to a partner inbox:

1. Click , in the Connectivity Agreements section, on the Organizational tab, in the partner agreement(s) table, select an agreement that has been concluded with a partner, to whose inbox you want to assign users.
2. (Bottom right) On the Partner Inboxes tab, select a partner inbox you want to add a user to.
3. In the Inbox Users section, click Add User.
4. In the Add Users dialog, enter a user's name or the email of a user to retrieve the user or select a user from the list, and then click Add. The selected user is assigned to the partner inbox.

You can also edit a list of trusted users who will get access permissions to newly shared partner inboxes.

To edit the trusted users' list:

1. Click , in the Connectivity Agreements section, on the Organizational tab, in the partner agreement(s) table, select an agreement that has been concluded with a partner, to whose inbox you want to assign trusted users.
2. On the Partner Inboxes tab, select the inbox you want to assign trusted users to.
3. On the Trusted Users tab, click Add User.
4. In the Add Users dialog, enter a user's name or the email of a user to retrieve the user or select a user from the list, and then click Add. The selected trusted user is assigned to the partner inbox.

You can remove a shared inbox to stop receiving data in this inbox.

To remove an inbox:

1. Click , and then in the Inboxes section, select a shared inbox you want to remove.
2. In your inbox details section, click Remove, and then click Yes to confirm your selection.

Note If the inbox that you want to remove is used to receive data through one or several organizational agreements, you have to stop sharing this inbox with your partner before you remove this inbox.

To stop sharing an inbox with a partner:

 

1. Click , and then in the Inboxes section, select a shared inbox you want to stop sharing.
2. In your inbox details section, in the Partners section, click the name of the partner with whom you want to stop sharing the inbox. The partner name link redirects you to the partner agreement's details section of the inbox you want to stop sharing in Connectivity Agreements.
3. In the agreement's details section, (bottom right) on the Shared Inboxes tab, click Edit.
4. In the Edit Shared Inboxes dialog, clear the check box of the inbox you want to stop sharing.
5. In Comment, enter an informative description, and then click Apply.